SMART is an acronym that describes the salient
characteristics of the electronic document as defined by the mortgage
banking industry:
- Securable
- Manageable
- Archivable
- Retrievable
- Transferable
A SMART Document is securable in the sense that it contains a
method, which is called a tamper evident signature, to maintain
the integrity of the document. By wrapping the document with tamper
evident signature, it is possible to tell if the document is secure
... that is if it has been altered in any way. This provides the
SMART Document with similar characteristics to paper.
The definition of manageable in the general sense applies to the
definition of SMART Documents. Some thing (or some one) is manageable
if it (or he or she) is able to be handled or controlled without
much difficulty.
SMART Documents are archivable in the sense that they may be may
be archived or kept in an electronic vault for the length of time
prescribed by the business process.
It is possible with SMART Documents to retrieve or get access
to the information such as the loan amount or borrower name. But
the design of SMART Documents also satisfies the other definitions
of retrieve:
1. to save something from being lost, damaged
or destroyed.
2. to restore something to its original condition
By saving the data within an electronic document we have not “lost” information.
Once information is gathered from a computer and placed on a form
and then printed, the connection between the individual pieces
of information on the paqper and the computer are not easily restored.
Transferable ensures that documents can be transferred easily;
i.e., moved from document preparation to closing table to lender
to recorder or from one electronic vault to another.